Sacramento City College
Library and Instructional Media Center

COLLECTION DEVELOPMENT POLICY

BulletIntroduction
BulletPurpose of the Collections
BulletIntellectual Freedom
BulletObjectives of the Policy
BulletResponsibility for Selection of Materials
BulletCriteria for Selection of Materials
BulletTypes and Formats of Materials
BulletMaterials Budget Allocation Process
BulletGifts
BulletWeeding and Collection Maintenance
BulletChallenged Materials
BulletProvisions for Review
BulletAppendix A:  ALA Library Bill of Rights
BulletAppendix B:  ALA Freedom to View Policy
BulletAppendix C:  Gift Acceptance Policy
BulletAppendix D:  Request for Reconsideration of Library and Instructional Media Resources


BulletIntroduction

This policy states the principles and guidelines for selecting and acquiring materials for the Library and Instructional Media Center.  The policy has been developed to support the mission and educational program of Sacramento City College, and follows guidelines established by the Association of College and Research Libraries (American Library Association).  Viable and effective collections depend on the expertise of librarians, continuous input by and support from faculty, opportunity for input by students and staff, and consistent fiscal support by the institution.

Return to Top

BulletPurpose of the Library and Instructional Media Center Collections

The Library and Instructional Media Center work to select, acquire, organize and provide managed access to information resources in a variety of formats to directly support and improve student learning and student success.  Effective collection development:

Return to Top

BulletIntellectual Freedom

The Library and Instructional Media Center collections provide for the free exchange of ideas in accordance with the Library Bill of Rights as adopted by the American Library Association.  No materials will be excluded on the basis of the author's use of language or manner of dealing with racial, religious, political, sexual, social, economic, scientific, or moral issues, or because of the author's race, religion, or sexual orientation.  Items that may be controversial to some patrons may be selected if their content fits into the collection parameters and contributes to the range of viewpoints and effectiveness of the collections as a whole.

Appendix A:  American Library Association Library Bill of Rights
Interpretations of the Library Bill of Rights

Return to Top

BulletObjectives of the Collection Development Policy

This policy is intended to guide the development of Library and Instructional Media Center collections in support of the purpose of those collections and the mission of the College.  Because of changes taking place in information dissemination, networking, and library resource sharing, collection development is no longer limited to physical collections and must also include access to information in all formats.  Collection development must also evolve to meet changes in the programs and information needs of the College. 

This policy is designed to meet the following objectives:

Return to Top

BulletResponsibility for Selection of Materials

The librarians have primary responsibility for collection development, under the supervision of the Dean of Learning Resources.  Librarians actively solicit input from instructors in all disciplines, encouraging them to make suggestions by contacting the librarian who is liaison for their subject area, by making suggestions through their own department chair, by using email, web forms, and in a variety of other ways.  Librarians also encourage students, staff, and administrators to make recommendations.  A range of opportunities for making suggestions is available, including a suggestion box, email, web forms, Flex Day activities, and informal communication. 

The librarians are charged with maintaining the strengths of the collection, correcting weaknesses, and seeking balance between subjects and formats.  Librarians are assigned responsibility for areas of the collection based on their background, education, and expertise.  Each librarian is responsible for selecting and weeding materials in assigned areas and for assisting faculty in those areas with the selection and use of library resources.  Librarians review recommendations in their areas and makes final decisions about the appropriateness of titles.

Return to Top

BulletCriteria for Selection of Materials

The librarians analyze circulation data, study interlibrary loan requests, and record student and faculty needs and interests to determine areas of the collection that need strengthening.  The librarians use a variety of bibliographic tools, including reviewing journals, subject area periodicals, booklists, bibliographies, and online resources, to identify appropriate materials.  In making final selections, the librarians are guided by the composition of the present collection and by the following standard criteria, as appropriate to the type of material under review:

  1. relevance to the SCC curriculum in one or more courses;

  2. relevance to a perceived demand, including current events, campus life and staff development topics, and subjects requested on interlibrary loan;

  3. a style and reading level appropriate for a general, undergraduate, occupational or selected remedial audience;

  4. positive reviews or other indicators of quality content, including author's reputation, accuracy of content, and publisher reputation;

  5. availability and currency of existing holdings in the same or similar subject;

  6. relative need for subject coverage and balance in the collection as a whole;

  7. permanence or timely merit;

  8. currency and availability for acquisition;

  9. appropriate size, physical format and design;

  10. cost, relative to available funds;

  11. access to selected materials for interlibrary loan from cooperating libraries;

  12. ease of access or user-friendliness of electronic resources.

The librarians may select outstanding items in fields of knowledge outside the curriculum if they contribute to the range of viewpoints and effectiveness of the library collection as a whole.  The librarians may also select materials for the professional growth of faculty and staff, with the understanding that materials for individual faculty, staff or advanced student research will generally be provided through interlibrary loan.  The library does not seek to build a comprehensive research collection in any individual subject area. 

Return to Top

BulletTypes and Formats of Materials Collected

Books are normally purchased in hardback unless the cost is significantly higher than the paper edition or the book is available only in paper.  Books that require frequent updates, such as computer applications, nursing, test preparation, and selected reference books are usually purchased in paperback. 

Electronic books, including reference databases, are selected for their relevance to the curriculum and student interests, appropriate style and reading level, reviews or other indicators of quality, and cost.  Ebook selection also involves consideration of shared access with cooperating libraries; special features, such as hypertext links or graphics; and ease of access or user-friendliness.  Ebooks may be selected to duplicate print resources when consortial purchase precludes the selection of individual titles, there is a cost benefit for purchasing multiple formats, or different formats meet the needs of off-site, disabled and other user groups. 

Reference materials are primarily selected to support the academic programs at SCC.  Additional reference materials in other subject areas are also selected when they provide an introductory overview or key concepts of academic disciplines of potential interest to SCC students, faculty, or staff.  The librarians monitor serially published reference titles for continued relevance to college needs, price increases, shelf space, duplication or replacement of content by newer print or electronic resources, shared access, changes in audience, and, for indexes and abstracts, the availability of referenced works.  Electronic reference databases may be selected when they are more cost-efficient than print, when they are only available electronically, or when duplication of print provides necessary access.  The librarians pursue cooperative acquisition of databases through regional and state consortia.   

Course reserve materials are purchased at both faculty and librarian request, as funds allow, in order to provide students with greater access to the texts required for their courses.  Donated copies of textbooks will also be added as space allows.  It is the responsibility of faculty to obtain any necessary copyright clearance before placing materials on Reserve.

Textbooks are selected for the general collection when they are recommended by faculty or recognized by librarians as exceptional resources, when they are classics in their field, or when they are the only or best source of information on a topic. 

Popular fiction is not routinely purchased.  A limited number of popular fiction works that have been well reviewed will be purchased, as funds allow, if they relate to the SCC curriculum or are likely to interest the SCC population.  Preference is given to established literary works, prizewinners, and new works that receive literary acclaim.  Selected gift copies of popular fiction will be accepted to build a separate leisure reading collection.

Duplicate titles are purchased only when warranted by heavy use of copies already held. 

Out-of-print titles are rarely purchased because of the difficulty and expense in obtaining them.  The Library will attempt to provide these materials on interlibrary loan.

Periodicals (magazines, journals, newspapers) are purchased by subscription, in a variety of formats, including print, microform, and electronic.  Individual issues or reprints are rarely purchased, although selected gift copies may be used to fill gaps in the collection. 

Print subscriptions are intended to continue indefinitely, so the librarians evaluate current subscriptions annually using the same criteria applied to books before committing to the purchase, maintenance, equipment and storage costs of new titles.  The librarians also search the Library’s electronic periodical databases for requested titles or subject content.  The escalating cost of periodicals may make it necessary to discontinue one print subscription in order to add another.   Consideration is given to titles in new curriculum areas.

Microforms will be considered for purchase when an appropriate periodical title is only available in microform, the cost of microform is significantly less than hard copy, microform is a significantly better option for preservation, or microform saves substantial shelf space. 

Electronic periodical databases provide access to a broader array of periodical titles than could be acquired in print and may also be more cost-efficient than print, so this method of delivery will be preferred when available, economical, and reasonable for archival needs.  The librarians pursue cooperative acquisition of databases. 

Media includes videotapes, audiotapes, compact discs, CD-ROMs, and course-specific computer software, which are housed in the Instructional Media Center.  These materials are purchased at the request of the librarians and faculty, as funds permit, primarily to support coursework.  Selected media circulates, with certain limitations, to faculty and staff.  Media is intended to be used by individuals in accordance with copyright law.

Appendix B: American Library Association Freedom to View Statement

Online and Internet-based content will be considered for addition to the collection when it provides the most current and/or cost-effective content for SCC needs.  Online resources are made available through the Library's web site and online catalog within the Learning Resource Center and through remote Internet access.  In addition to the general selection criteria described above, the following considerations apply to the selection of online and Internet resources:

The Library may duplicate print resources with free Internet resources to provide an additional point of access.  Duplication with fee-based Internet sources will be considered when there is a cost-benefit for purchasing multiple formats, or multiple formats meet the needs of different users.   

Return to Top

BulletMaterials Budget Allocation Process

The library materials allocation formula has been developed using research results from the Association of College and Research Libraries and is intended to bring objectivity and equity to the allocation of resources.  The formula is derived from three indicators:  usage of the existing collection by subject area; student enrollment by department; and the previous year's allocation.  The allocation is adjusted for recurring non-regular enrollment and library materials use patterns, extraordinary cost factors in some subject areas and reference, and the needs of new curriculum areas.  The allocation formula is regularly evaluated and revised to reflect changes in college needs.

Return to Top

BulletGifts  

Gift items will be accepted with the understanding that there are no limiting conditions. Gifts will be added to the collection using the same criteria as are used for evaluating materials for purchase. Unused gifts may be sold, donated elsewhere, or discarded. The Library and Instructional Media Center will acknowledge the receipt of gifts by a form letter when requested by the donor, but the monetary value of the gift will be assigned by the donor.  The Library and Instructional Media Center assumes no responsibility for the use donors make of such acknowledgments.

Appendix C:  Gift Acceptance Policy  

Return to Top

BulletWeeding and Collection Maintenance

Weeding insures that the collections are current and relevant to the goals of the Library and Instructional Media Center and the College.  The librarian who selects in a subject area is also responsible for weeding in that area, seeking faculty input when possible and appropriate, and confirming withdrawals with a second librarian.  The criteria used for selecting materials will also apply to their deselection.  In addition the librarians will consider relevance to the collection, physical condition, duplicate copies, coverage by other materials, age or obsolescence, and use.  Weeded materials are officially withdrawn from the collection and disposed of by sale, donation, discard or other appropriate means.  Back issues of periodicals may be weeded when the value of current content has expired.  

Return to Top

BulletChallenged Materials

Library staff will ask individuals or groups who object to materials in the Library and Instructional Resource Center to complete and sign a Request for Reconsideration of Library Resources form.  This form along with the challenged material will be given to the subject librarian who will consult with the Dean to determine appropriate action.  The Dean will respond to the patron explaining the Library's position and the action that will be taken.  Repeated criticisms from the same parties will be referred to the College President.  While recognizing the rights of individuals and groups to disagree with points of view expressed in library materials, the Library staff resists efforts to limit access to information.

Appendix D: Request for Reconsideration of Library and Instructional Media Resources

Return to Top

BulletProvisions for Review

This policy will be reviewed annually to coordinate its provisions with changes in the programs and information needs of the college and to align it with the division and department unit planning process.  

Return to Top      Return to SCC Library

Web pages produced by Mary Ann Robinson.  Send comments to robinsm@scc.losrios.edu.